PRIVACY POLICY

Effective Date: January 2025
1. Overview

Kodiak Club & Residences (“Kodiak,” “we,” “our,” or “us”) is committed to protecting the privacy of our members, guests, and website visitors. This Privacy Policy explains what information we collect, how we use it, and the choices you have.

This Policy applies to www.kodiakclub.com and any related subpages or online forms (the “Site”).

By visiting our Site or submitting information, you agree to this Policy.

2. Information We Collect

We collect information in the following ways:

A. Information You Provide to Us

We collect personal information when you submit:

  • Contact Forms

  • Membership Inquiry Forms

  • Event Booking / Private Dining Request Forms

  • Membership Applications

  • Member Account Portal Entries (Peoplevine)

This information may include:

  • Name

  • Email address

  • Phone number

  • Mailing address

  • Company name

  • Event details or inquiry notes

  • Membership application details

  • Any other information you voluntarily provide

3. Information Automatically Collected

When you visit our Site, we (and our third-party partners) automatically collect:

  • IP address

  • Browser type

  • Device information

  • Pages viewed

  • Time spent on pages

  • Referring/exit pages

  • General location data

We collect this through:

  • Squarespace Analytics

  • Google Analytics

  • Meta Pixel (Facebook/Instagram)

  • Google Ads Tracking

This may involve the use of cookies, pixels, and similar tools.
Our Site displays a cookie banner, and you may opt out where required.

4. Member Accounts and Payment Information

A. Member Login Portal

Members may access certain features using a login managed by Peoplevine.
Personal information submitted through Peoplevine is stored and processed according to Peoplevine’s privacy practices.

B. Payment Information

At this time, Kodiak may accept payments processed through Toast (or another PCI-compliant service).
We do not store credit card numbers on our servers.
All payment data is collected and processed by the payment processor directly.

5. How We Use Information

We use personal information to:

  • Respond to inquiries and requests

  • Process membership applications

  • Communicate with members

  • Manage reservations, events, and private dining inquiries

  • Operate and improve the Site

  • Analyze visitor activity and site performance

  • Provide marketing or informational updates (only when permitted)

  • Comply with legal obligations

We do not sell personal information.

6. Sharing of Information

We may share information with trusted third parties who help us operate:

  • Squarespace (website platform)

  • Google Analytics / Google Ads

  • Meta (Facebook/Instagram)

  • Peoplevine (member portal + club operations system)

  • Toast (payments & communication)

  • Email or communication service providers

  • Web hosting and technical support vendors

These parties may only use information to perform services on our behalf.

7. Cookies and Tracking Technologies

We use cookies and pixels to enhance functionality, analyze usage, and support advertising.
Visitors may control cookie settings through their browser or through the cookie banner (where available).

Some features (like embedded maps, videos, or forms) may set additional cookies.

8. Your Privacy Rights

Depending on your location, you may have specific rights under U.S. state privacy laws (including Colorado CPA, Texas Data Privacy & Security Act, California CCPA/CPRA, and others).

These rights may include:

  • Requesting access to your personal information

  • Requesting correction or deletion

  • Opting out of targeted advertising or tracking

  • Withdrawing consent

  • Requesting a list of third parties we share data with

To make a request, email: membership@kodiak-club.com.

We may need to verify your identity before processing your request.

9. Data Retention

We retain personal information only as long as necessary for:

  • Club operations

  • Legal compliance

  • Member account management

  • Event or inquiry follow-through

  • Internal reporting and analytics

10. Security

Kodiak uses reasonable technical and administrative safeguards to protect your information.
However, no online system is 100% secure.

11. Children’s Privacy

Our Site is not intended for children under 16.
We do not knowingly collect information from minors.

12. International Visitors

If you access the Site from outside the United States, your information may be processed in the U.S., where privacy laws differ from those in your home country.

13. Updates to This Policy

We may update this Policy from time to time.
The “Effective Date” at the top indicates when it was last revised.

14. Contact Us

For questions or privacy requests, contact us at:

Kodiak Club & Residences
85 Kodiak Drive Basalt, CO 81623
Email: membership@kodiak-club.com